Rules of Filey Golf Club

Policy

RULES OF FILEY GOLF CLUB

RULES OF FILEY GOLF CLUB

No surpluses or profits shall be distributed to Members or third parties.

The following restrictions shall apply to any additional category of membership:

The following restrictions shall apply to Suspended Members:

The Vice-Captain for one year shall be the Captain for the following year, unless decided otherwise at the AGM or unforeseen circumstances. They should not hold any Chair unless agreed by the Committee and ratified at the next AGM.

The President shall serve for a maximum period of three years and shall not be eligible for re-election as President thereafter, although he / she may be elected at an AGM as a member of the Committee.

The President, Club Captain and the Vice-Captain shall be elected at the AGM and their terms of office commence on 1st January following the AGM.

The role of the Committee is to manage the business of the Golf Club including scrutiny of the work of the individual Members of the Committee.

The role of individual Members of the Committee is to implement the proposals specified in the annual budget

Those proposals having previously agreed by the Committee following consultation with members of the respective Members Advisory Panel.

A list of the retiring Elected Members of Committee and their respective roles and any other vacancies shall be posted and remain in the Club premises for fourteen days before the day of the AGM.

Each candidate for any vacancy must be proposed and seconded in writing by Full Members of the Club and the properly completed nomination form shall be handed in at the Office at least eight days before the day of the AGM.

The names of all validated candidates shall be posted and remain in the Club premises from seven days immediately prior to the day of the AGM

The elections of Elected Members of Committee shall take place at the AGM and shall be by paper ballot in the presence and under the direction of Scrutineers.

In the case of a tie between two or more of the Candidates, the Chairman of the meeting shall have the casting vote.

In the case where only one member shall be nominated for a particular vacancy then that member shall be elected unopposed.

A member may cast one vote for each vacancy.

Any ballot paper not conforming to this requirement will be null and void.

RULES FOR COMMITTEE PROCEDURE

Minutes of meetings of the Committee, (draft version) will be published on the website of the Golf Club as soon as practical. A hard copy to be placed in the foyer folder.

POWERS OF THE COMMITTEE

TRUSTEES

MEMBERSHIP

Applications from properly nominated candidates will be considered by the Committee in the order in which their names appear in the Candidates book.

No Candidate may be excluded from membership except by a majority vote of the Committee.

In no case will the Committee enter into correspondence with a rejected candidate as to the reason for its decision.

No Temporary Member shall be allowed to play in any Club competition other than an Open competition.

No member may introduce the same person as a guest more than twelve times in one calendar year.

No guest shall be introduced who has been rejected as a member or whose membership has been withdrawn.

SUBSCRIPTIONS

SUBSCRIPTIONS IN ARREARS

If any member is paying by agreed installments, the first payment will be payable monthly as agreed by the finance company, thereafter, monthly.

If any member neglects to pay by the agreed dates(s) they shall cease to be members of the Filey Golf Club and shall be re-admitted only if, and upon such terms, as the Committee think fit.

RETIREMENT OF MEMBERS

EXPULSION OF MEMBERS

ANNUAL GENERAL MEETING

The report of the Committee, Balance sheet, Accounts, budget for the forthcoming year together with the Rolling Three Year Forward Plan for the operation or development of the Golf Club shall be displayed in the Clubhouse at least seven days prior to the AGM and a copy shall be supplied to any full member on request.

SPECIAL GENERAL MEETING

If within half-an-hour of the time appointed for the meeting a quorum of Full members is not present it shall stand adjourned to the same day in the following week at the same time and place.

At the reconvened General Meeting, if the required number of Full members is still not present, the Full members in attendance will be considered to be sufficient to allow the business to be transacted

If within half-an-hour of the time appointed for the meeting a quorum of Full members is not present in the case of a General meeting convened on the requisition of Full members, the requisition shall be considered to have been fulfilled.

VOTING

ACCOUNTS

PAYMENTS TO THE CLUB

NOTICES

Any notice so delivered or sent shall be deemed to have been served at the time when the letter containing the same was delivered or would be delivered in the ordinary course of the Post.

REPEAL OR ALTERATION OF RULES

DISSOLUTION

CONFIRMATION OF RULES FILEY GOLF CLUB

Confirmation that these are the Rules of Filey Golf Club and have been updated as per resolution proposed and seconded at the Special General Meeting conducted on the 24th July 2023.

Signed on behalf of the Membership

Michael D Atkinson

Secretary

Filey Golf Club

July 2023